CMS requires to submit electronically
or enter manually payroll data
Well, if you think it means peanut, butter and jelly ... we need to talk! It means
Payroll-Based Journal Staffing Data Collection System (PBJ).
The Centers for Medicare and Medicaid Services (CMS) has long identified staffing as one
of the vital components of a nursing home's ability to provide quality care. Over time, CMS
has utilized staffing data for a myriad of purposes in an effort to more accurately and effectively
gauge its impact on quality of care in nursing homes. As a result CMS has developed the PBJ
data collection system.
A more detailed look:
CMS intends to collect staffing and census data through the PBJ system on a voluntary basis
beginning on October 1, 2015, and on a mandatory basis beginning on July 1, 2016. CMS
will require all nursing facilities to record hours worked for every staff category along with
other information every day and this information must be submitted electronically on a quarterly
basis and is due within 45 days following the end of each quarter. CMS proposes making compliance
a condition of participation in the Medicare and/or Medicaid program.
The data, when combined with census information, can then be used to not only report on the
level of staff in each nursing home, but also to report on employee turnover and tenure, which
can impact the quality of care delivered. This system will allow staffing information to be
collected on a regular and more frequent basis than currently collected.
CMS will audit the submitted staffing data for accuracy and will take enforcement actions
against providers who are not in compliance with accuracy requirements.
Call us today to find out how GPS can assist you in understanding
PBJ and help you to ensure your compliance with this new requirement.
More about CMS Payroll Based Journal ...
Download CMS information about PBJ ...
Submission of PBJ staffing information has to be accessed through the
Quality Improvement & Evaluation System (QIES).
To connect to PBJ through QIES you must have a
CMSnet user ID. Most long term care facilities may already have connectivity to
QIES and CMSNet through submitting minimum
data set (MDS) or other CMS data.
Individuals at facilities, e.g. vendors or corporate staff will need to register to
submit data into the PBJ system. This is very similar to the process that has been in
place with MDS data for years, and was recently updated to support both electronic plan
of correct and hospice data submissions.
Registration for the PBJ system through QIES will begin in August 2015 for
facilities that will submit data on a voluntary basis starting October 1, 2015 only.
Please visit the following websites for more information about PBJ registration and news:
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